Pattern 1
Knowledge Keeper
Give staff one governed place to ask how the organization works. Ground an agent in approved policies, procedures, program documentation, internal knowledge, and selected Microsoft 365 content so staff can find answers without searching across folders and inboxes.
Best fit: HR and operations policy, program SOPs, internal service desks, board and governance knowledge.
Pattern 2
Intake & Routing
Turn inbound requests into structured work. Classify incoming requests, capture the right context, route to the right owner, prepare next steps, and escalate exceptions to people.
Best fit: constituent intake, grant inquiries, service requests, referrals, internal operations queues.
Pattern 3
Research Assistant
Compress research without removing review. Gather information from approved sources, synthesize findings, organize evidence, and prepare a structured first pass for a human reviewer.
Best fit: program research, funder research, policy monitoring, competitive intelligence, issue briefs.
Pattern 4
Constituent Support
Give stakeholders faster first-line help while keeping escalation visible. Answer common questions from approved content, collect context, route exceptions, and hand off sensitive or unresolved cases to a person.
Best fit: member services, grantee support, program participants, public information, internal support.
Pattern 5
Board Reporter
Turn operating data and source material into a better first draft of leadership reporting. Collect approved source material, summarize changes, surface decisions and risks, and prepare structured briefing content for review.
Best fit: board packets, committee updates, executive operating reviews, recurring program reporting.
Pattern 6
Relationship Intelligence
Make the context around important relationships easier to retrieve and act on. Bring together approved relationship history, notes, commitments, open actions, and relevant organizational knowledge to prepare staff for outreach and follow-up.
Best fit: donor stewardship, funder relationships, partner management, major stakeholder engagement.